Jobs Available at Max Roach One O'Clock Club

Max Roach Park One O'Clock Club, Community Centre & Preschool are recruiting for 2 job roles, a bookkeeper and administrator/office manager.

Please see job descriptions copied below:

Role: Bookkeeper 

Working within the charity sector desirable but not mandatory

Ensure accurate recording and maintenance of finance data, including accurate classification of income

Organise and maintain filing of all financial paperwork

Ensure all income and expenditure data from different channels is processed accurately for management and financial accounts

Ensure balance sheet and bank is reconciled and reviewed monthly

Provide cash flow and other financial accounts, summaries, reports, periodically as required by the Director for trustees/funders (e.g. month-end, quarterly, end of grant basis)

Maintain the financial spend and records of the charity

Manage employee expenses, process and reimbursements 

Run the payroll, make timely submissions of Gift Aid claims

Invoice clients, customers and partners

Prepare year end tax returns and annual accounts, file companies house documents on time

Put a financial process and policy in place or update any existing policies and procedures

This is a part-time position, twice a month every 2 weeks.  Rate of pay- depending on experience.  The post can mostly be fulfilled from home, however, attendance of the office to collect correspondence and network with the rest of the team is required.

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Role: Business Administrator/Office Manager

To work within our busy community organisation to lead office organisation and communication through performing and updating administrative/office duties.

Hours: 12 hours a week - Part time - and full time depending on experience

Salary: Pending experience and qualifications 

It is essential that the Business Administrator/Office Manager must:

Carry out duties and responsibilities in accordance with LCC’S duty of care to children, young and vulnerable people. 

Be committed to LCC’s core values of serving the public first, being open honest and fair, and respect all people and communities and to demonstrate this commitment in the way duties are carried out. 

Ensure that duties are undertaken with due regard and compliance with the Data Protection Act and other legislation. 

Carry out duties and responsibilities in accordance with the LCC’s Health and Safety Policy and relevant Health and Safety legislation. 

At all times carry out responsibilities/duties within the framework of the LCC's Safeguarding, Prevent and Equal Opportunities Policies.

NB. this post holder will be required to undertake any other reasonable duties as discussed with and as directed by the preschool manager. 

Desirable criteria:

A relevant level 3 Qualification

An enhanced Disclosure and Barring Service (DBS) check is required for this role. Applicants must be prepared to disclose any convictions they may have and any orders which have been made against them.

Business Administration/Office Manager Skills and Qualifications:

Office Management, Reception, Filing, Bookkeeping, Organisation, Proficiency in Microsoft Office Suite, Time Management, Communication, Attention to Detail, Problem Solving, Multi-tasking, Order Management, Billing, Reporting, Researching, Ordering, Invoicing, Scheduling, Typing, Computer Skills

Business Administration Job Duties:

Provide office support including customer and employee support

Organise files and records of business activity

Researching company data and archived reports

Update database and files/records

Ensure all policies and procedures are updated

Create operational manual for the organisation

Interact with clients either on the phone or in person

Follow up on business communications, billing, and ordering

Communicate with materials suppliers and vendors

Track and Trace invoicing, expenses and company spending

Build relationships with clients, partners/funders

Strong verbal and written skills for correspondence and reports

Resolve minor technical support

Organise and coordinate events

Order office stationery and other supplies

Prepare meeting rooms by setting up chairs and getting refreshments

Participate in office meetings and take minutes of meetings

Work with parents and families to encourage their involvement

Market services of Loughborough Community to maximise occupancy levels and fee income.

Communicate effectively with children and adults

Be flexible and be able to work weekends

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To find out more about either role, please email Mala Naicker on malafpm@googlemail.com